Campus Tutors: How do I schedule a session on a student's behalf?

Through Upswing, you are able to proactively schedule sessions with a student if you and the student want to organize ahead of time. With this feature, you can add a session with a student to the calendar without students needing to request a session with you.

This feature may not be available to all campus tutors, though. If you are curious about whether you have access to this scheduling feature, please reach out to your coordinator or the Upswing administrator from your school.

How to schedule on the student's behalf

If your school or institution allows you to schedule future sessions with students on the Upswing platform, read the following instructions for how to schedule a session.

1. Log into Upswing and navigate to the 'Tutoring' module.

2. On the right side of the screen in the 'Schedule Session' modal, click the green 'Schedule Session' button.

3. The 'Schedule Session' dialog pop-up will open. Complete all required fields to schedule the session.

• If your school has multiple tutoring types, you can select the correct option. (If your school does not have multiple tutoring types, you will not be able to select a tutoring type. "Tutoring" will display as read-only text.)
• Set the date, start time, and expected duration for the session.
• Designate whether this is an online or in-person session. (If in-person, you will be prompted to provide additional location information.)
• Select the subject.
• Search for the students by name. You will see the name and email address when searching to help with selection.

Notice: If you try to schedule a session with a student who has a conflicting session, you will see an error message and some recommended times that work for all participants. To select a new time, click on the time option that works best for you.

4. Click the Schedule button.

5. Once you have scheduled the session, both you and the student(s) will receive an email notification that allows you to add the session to your personal calendar.

Tutor's email:

Student's email:

Again, if you're not sure if your school has this functionality, please reach out to the tutoring coordinator or Upswing administrator at your school!

If you have any questions about scheduling tutoring sessions with a student, please feel free to reach out to Upswing Support at [e-mail]!